Policies & Guidelines
Unauthorized Purchases & Requests for Services
Procurement Office approval required for purchases at Stony Brook University and affiliates, with shipments only accepted at official addresses; unauthorized agreements may have consequences.
Project Sunlight
Project Sunlight is an online database mandated by the Public Integrity Reform Act of 2011 that requires certain New York State government employees to report their substantive interactions related to decision-making processes in covered subject areas.
RF Expenditure Types
This Expenditure Type List of Values provides classifications for budgets, encumbrances, and expenditures, including agency fees, alteration and renovation costs, unallocated budget amounts, and conference registration fees.
Purchases: Qualified Personal Service Contract (QPSC)
QPSC shall mean any contract entered into by a state agency with any private party after August 4, 2008, pursuant to State Finance Law 163, under which: (a) the agency believes that a majority of the costs of the contract are attributable to compensation of the contractor's personnel; and (b) the agency can reasonably anticipate it will incur costs for the compensation of personnel of $1 million or more over any twelve-month period. QPSC's shall include contracts whose primary purpose is evaluation, research and analysis, data processing, computer programming, engineering, environmental assessment, health and mental health services, accounting, auditing, or similar services. A QPSC shall not include any contract for the provision of legal services or any other services used in or in preparation for the conduct of litigation, including any contract with any consultant or expert witness.
Purchases: Single Source Contract
A subparagraph was added to section 163(10)(b) of NYS Finance Law to limit the use of Single Source procurements to circumstances where a formal competitive process is not feasible and provide that the term of the Single Source Contract shall be only for a period of time until such circumstances are ameliorated. Furthermore, State agencies must document in the Procurement Record why competition is not feasible and publish these reasons on its website within 30 days of awarding a Single Source Contract.
