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Procurement Office


RF Purchasing Guidelines





purchasing

Non-Competitive Procurements

purchasing

Competitive Procurements

 

blanket

Blanket Order Request

 

Non-Competitive Procurements

Competitive bids or proposals are not required for the following procurements:

  • Purchases made under contracts with the State of New York, Consortiums, or through campus central stores or Service Centers.
  • Purchases up to $750,000 from NYS certified minority, or women-owned businesses (MWBE) and Service Disabled Veteran-Owned Business Enterprises (SDVOBE).
  • Purchases up to $500,000 from NYS Small Business Enterprises.
  • Purchases that qualify as a Sole Source procurement because the product or service procured is unique to one source or the requirements for the product or service can only be met by one supplier or contractor.
  • Purchases that qualify as Single Source procurement because of limited circumstances that justify procurement without open competition one or more of the following circumstances apply: (1) The item is available only from a single source; (2) The public exigency or emergency for the requirement will not permit a delay resulting from competitive solicitation; (3) The awarding agency or pass-through entity expressly authorizes noncompetitive proposals in response to a written request; or (4) After solicitation of a number of sources, competition is determined inadequate.

 

Competitive Procurements

For all other procurements not identified above, solicitations of bids or proposals are required as follows: The "Total Purchase Amount" must be based on the reasonably expected aggregate total dollar amount of the purchase of the specified goods or services from the specified vendor or supplier within a twelve (12) month period commencing on the date of purchase. If the procurement is reasonably expected to continue longer than 12 months the Total Purchase Amount must be based on the reasonably expected value as specified in the agreement with the vendor or supplier. The expected purchases must not be artificially divided, and unjustified single/sole source procurement must not be used for the purpose of circumventing the thresholds for required solicitation of bids.

 

For Blanket Order Request

Research Foundation funded Blanket Order requests should be for expenditures with a specific vendor over a period of time, not for one-time purchases. Research Foundation funded Blanket Order requests submitted must adhere to Research Foundation Procurement Policy. Blanket Order requests should not be made for Hosted or Punchout vendors in the WolfMart Showcase.

Blanket Orders for all services must utilize the Service Contract form; not the Blanket Order form.

All Blanket Order requests will require end users to enter a Cost Receipt to confirm that goods have been received.

All Research Foundation funded Blanket Orders will terminate once the estimated encumbrance has been expended. When this occurs, a new Blanket Order request must be submitted to Procurement.

Research Foundation Blanket Orders cannot extend beyond the term date of the designated award.

Supporting documentation must be attached (i.e. Quotes, Justifications) where appropriate.

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