Awards Types
Sponsored awards may be made by using a variety of mechanisms, each with varying levels of expectation and involvement on the part of the sponsor. Award types are managed, reported and monitored in different ways. Once a funding opportunity has been identified, PIs should contact OSP. OSP Specialists can guide you through the proposal development process.
Type of Agreement |
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Contracts |
A Contract is defined as a binding agreement between parties for the purpose of securing goods or services. In general, the following characteristics describe a contract:
Visit Contracts page for more information. |
Cooperative Agreements |
Cooperative Agreements are used when federal sponsors want to retain more active involvement in the conduct of the project. This active oversight may be evidenced by a high level of agency program officials advising on the direction of the project, more frequent reporting, or anticipated deliverables. The following characteristics describe a cooperative agreement:
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Clinical Trial Agreements |
A Clinical Trial is defined as a controlled, clinical testing in human subjects of investigational new drugs, devices, treatments, or diagnostics, or comparisons of approved drugs, devices, treatments, or diagnostics, to assess their safety, efficacy, benefits, costs, adverse reactions, and/or outcomes. Such studies may be conducted under an industry-developed protocol or an investigator-developed protocol. Some additional characteristics include:
Visit Clinical Trials page for more information. |
Gifts |
A Gift is defined as any item of value given by a donor who expects nothing of significant value in return, other than recognition and disposition of the gift in accordance with the donor's wishes. In general, the following characteristics describe a gift:
IMPORTANT NOTE : Gift awards must be approved and managed by the Stony Brook Foundation (SBF) with the exception of gift awards where the activity involves compliance approvals (such as use of human subjects, laboratory animals, radiological hazards, recombinant DNA). Read SBF's gift policy and contact our office you have questions. |
Grants |
A Grant is defined as an award mechanism to transfer money, goods, property, services or other items of value to universities in order to accomplish a public purpose. In general, the following characteristics describe a grant:
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Subawards |
A Subaward is an agreement between RF and another institution under the authority of, and consistent with the terms and conditions of the prime award (a grant, contract or cooperative agreement), that transfers a portion of the research or substantive effort of the award to another institution or organization. Typically, in these agreements, PIs are performing a piece of a larger project which was awarded to the other institution. They can be in the form of a subcontract or subgrants. Visit Subawards page for more information. |
Other Types of Agreements |
Intergovernmental Personnel Act Assignment Agreements (IPA): Provides for the temporary assignment of personnel between the federal, state and local governments; colleges and universities; Indian tribal governments; federally funded research and development centers; and other eligible organizations. Unfunded Research Collaborations: A contract that establishes the rights and responsibilities of collaborators that are participating in collaborative research where no funds are exchanged. Fellowships: (Can be Federal or Non-Federal)
Matching Grants/Cost-Sharing: Some sponsors require the applicant to demonstrate commitment to the proposed activity by providing funds in support of the overall project costs. Matching funds may be derived from institutional resources, either in-kind (donated time, space, equipment use, etc.) or cash, or may be generated from other entities (third party). All proposals that include a cost-sharing component must be approved by the Chair/Dean through myResearch. OVPR is committed to helping advance research excellence at Stony Brook University. The OVPR will partner with the Office of the Provost, the Office of the Senior VP-Health Sciences, Colleges, Schools, Departments and PI’s, and may provide funds requested through the RSR mechanism. RSR materials should be submitted to the attention of Office of Proposal Development, S5421 Melville Library, Stony Brook, NY 11794-3365 Cost-sharing is a major issue in federal awards. The federal government has issued specific guidance on matching funds and the responsibilities of recipients in accounting for these funds. Failure to comply may result in loss of revenue associated with the specifically funded project, or in general sanctions against the institution. The following are the two types of cost-sharing supported at our institution:
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