State Credit Card Program
State Non-Employee Travel (NET) Card Program
Department administrators may now apply for a JP Morgan Chase NET Card to purchase non-employee travel (including but not limited to lodging and airfare) for their department. Non-employees as defined by NYS may include Stony Brook University RF employees, students, candidates, guest speakers, etc. Authorized NET Cardholders are limited to State Employees.This card cannot be used to make travel arrangements for the person named on the card or any other State Employee (State Employees should apply for a T-Card for their travel expenses).
To obtain a NET Card, department administrators (that are State Employees) may complete an application (click here) and submit it to the Procurement, Travel & Card Program Office at zip 6000 or email it to sbu_travel_expense@stonybrook.edu. Once reviewed and approved, the applicant will be contacted to schedule a training session prior to card distribution and usage.
State NET Card Forms & Links
- Net Card Application
State Procurement Card
The J.P. Morgan Chase (JPM Chase) VISA Purchasing Card, known as the “Procurement Card” or “P-Card” offers Stony Brook University employees an alternative procurement method when making small dollar purchases. The program is intended to reduce the time between requesting, ordering and actual receipt of goods or services.
The P-Card is an alternate method of payment and is not intended to evade Stony Brook University’s procurement policies. All purchases must be made in accordance with NYS Procurement Card Guidelines, SUNY, and Campus Policy as outlined in this document and the links contained within the published guidelines.
State Procurement Card Forms & Links
- NYS/SUNY P-Card Guidelines
- Procurement Card Application
- P-CARD WEB App Training video
- P-Card WEB App Certification Instructions
- Concur e-Certification Packet Instructions
- Concur e-Certification Packet Training Video
- State Tax Exempt Forms
- P-Card Account Maintenance Request Form
State Travel Card Program
In September 2022, SUNY Central and Stony Brook University are transitioning the credit card program from Citibank to JP Morgan Chase. This transition affords us the opportunity to provide State Employees with a Travel Card (T- Card) to pay for their business travel related expenses where they would have normally paid out of pocket and been reimbursed. Authorized Cardholders are limited to State employees who have State accounts linked to them as either an Account Director, Signatory Delegate, or Traveler in E-RAS. This card can only be used for the travel related expenses for the State Employee named on the card.
To obtain a T-Card, each individual State Employee must complete an application (click here) and submit it to the Procurement, Travel & Card Program Office at zip 6000 or email it to sbu_travel_expense@stonybrook.edu. Once reviewed and approved, the applicant will be contacted to schedule a training session prior to card distribution and usage.