Friday, September 3, 2021

Mendelsohn Community Status Update and Room Assignment Information

Subject: Mendelsohn Community Status Update and Room Assignment Information

Dear Seawolves,

Thank you for your continued patience as our facilities team assesses the damage in the four residence halls that suffered water damage in the basement areas.  Please see the information below based upon your assigned residence hall:

Ammann and Gray Residents: 

The Ammann and Gray residence halls suffered significant flood damage, and residents of these two buildings will need to be moved to other spaces on campus for the rest of the fall semester.  While we know this news is unfortunate, the flooding in the basement area was significant and requires the installation of new utility equipment, including the power transformer. As a result, our team is working hard to assign you to new spaces.  Please read the details below that apply to your student status:

• If you are a first-year student and were reassigned to a temporary space in a first-year community (H or Roosevelt), this will become your permanent space for the remainder of the semester. Once Ammann and Gray come back online, you will be given the choice to move back to your original space or stay in your new community.
• If you are a first-year student and were given a temporary space in a returning student community, our goal is to reassign you to a new space in a first-year community.  For now, please remain in your temporary location, and we will be in contact with you via your Stony Brook email address within the next few days with more information.  Once Ammann and Gray come back online, you will be given the choice to move back to your original space or stay in your new community.
• If you are a returning student and were given a temporary space in a returning student community, this will become your permanent space for the remainder of the semester.  Once Ammann and Gray come back online, you will be given the choice to move back to your original space or stay in your new community.
• If you indicated to us that you are staying with off-campus friends or family through Labor Day weekend (or longer) and have not yet been assigned a new room assignment, based upon the date you indicated you will be returning to campus, we will contact you via your Stony Brook email address with your new assignment.  Our goal is to assign first-year students to first year spaces and returning students to returning spaces.  Once Ammann and Gray come back online, you will be given the choice to move back to your original space or stay in your new community.
  
  Next Steps:
  
  

• Based upon your status noted above, once your permanent space for the rest of the fall semester (and the academic year, if you prefer) is assigned, you will need to move out of your original space in Ammann or Gray and take all your belongings with you. 
• If you don’t have a permanent space yet, Campus Residences will communicate with you over the next few days, providing you with an update on your assignment, so please do not move all of your belongings until a permanent space is confirmed.
• If you need to retrieve additional belongings, you can access Ammann and Gray residence halls by reporting to the main entrance of your building from 2-3:30 pm each day today through Monday, September 6.  You will be escorted by a staff member to your room to access any personal belongings. Please note this access is just to help you quickly obtain necessary items, and not intended to be for a full move out.   
• We will provide you with moving assistance of your belongings starting Tuesday, September 7 through Friday, September 10 from 9 am - 7 pm and Saturday, September 11 from 8 am - 4 pm.  We will also provide free packing supplies, including boxes and tape. We will share a spreadsheet where you can register for moving dates and times by Monday, so please look for an email update shortly.

• You will need to complete your move to your permanent space by Saturday, September 11.

Irving and O’Neill Residents: 

The Irving and O’Neill residence halls are ready to be reoccupied, except for rooms (O’Neill E013, E014, E015, E016, E017, E018, E019, E020, E021) which need some minor work before reoccupying these spaces.  Power was restored last night and after a thorough inspection, the buildings are deemed safe, and the fire and security systems are operational. Our team is hard at work getting the wifi back, which will likely take until Tuesday to restore.  While you will temporarily not be able to access wifi in your room or building, there are many wifi access points throughout the campus for your use including Residential Computing Centers, the Library, East Side Dining, Union, and many outdoor areas.

Here’s what we need you to do:

• In order to provide new spaces to your fellow Seawolves who live in Ammann and Gray (and will need to move for the semester due to the extent of the water damage in the basement areas of these buildings), we ask that you move back to your assigned room TODAY.  
• If you moved to a temporary location on campus, starting at 1 pm today, please check-out of that temporary location, return the key to the area office of your temporary assignment, and move back into your Irving or O’Neill room. The area office is open until 5 pm today.
• If you had a temporary space in another area, you must return that key no later than 5 pm on Tuesday, September 7. If you vacate your temporary assignment over the weekend, please contact the RA on duty between 9am-5pm to get an express check-out envelope to record your key being returned. Your RA on duty for your temporary building’s RA Office phone number that can be found here. 
• If you are a student in O’Neill in rooms E013, E014, E015, E016, E017, E018, E019, E020, and E021, we will contact you in the next few days to let you know when you will be able to move back into your room from your temporary assignment. 

We recognize this situation is unfortunate and has resulted in many unexpected changes for you. The Student Support Team is available to you should you need help navigating resources on campus. You can contact the Student Support Team at student_supportteam@stonybrook.edu or (631) 632-7320. 

In addition, your in-hall residential staff and RAs are available to assist with any needs or questions, so please feel free to reach out.  

Sincerely, 

Rick Gatteau, PhD
Vice President for Students Affairs

Catherine-Mary Rivera
Assistant Vice President for Campus Residences