Request Advance Account
Refer to the Advance/At-Risk Account Set up and Extension Procedures and Policy for detailed information on the process, when an advance is/is not allowable, backstopping procedures, how to request an advance on new and/or existing awards, and more.
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Based on information that the PI and department have learned about the status of a proposal prior to the receipt of a formal notice of award, they may choose to request an Oracle account in advance of an award. To initiate this process a department should:
Send a Request to OSP via email. In order for OSP to advance funding, please complete the template below, and either send it back to us and cc your (Chair, Dean,Provost) or have your (Chair, Dean,Provost) directly send/email us their consent.
Dear OSP,
I agree to provide backstopping in the amount of $____________( direct and indirect costs), for the project entitled (insert title) _____________________________under PI name_______________________, under Sponsor name ( ex. NSF) _______________for existing Award No.__________ or ( indicate new award) ________________for the period of (start date)_______ through (end date)_______ and authorize and understand that account (insert RF non sponsored account numbers) __________________will be charged to pay expenditures incurred, only if for whatever reason the funding is not received.
- To minimize the financial risk for the department or school, OSP may contact the sponsor to confirm that an award is forthcoming and to verify the award start date.
- If the level of risk is low AND the basic compliance requirements are in place (confirmation of fCOI training, compliance certifications in place) OSP will establish an account for the project.
Please keep in mind, this request does NOT allow spending to begin prior to the start date of the award. When dealing with contracts, start date may be tied to the month the contract is actually issued. Such situations create much greater risk for the department.