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Office of Research Security
HomeInternational EngagementsLoaner Program

International Travel Loaner Laptop Program 

Keeping Data Safe and Secure While You Travel 

Reduce cybersecurity risks associated with international travel.

  • SBU Employees traveling to High Risk Countries (as defined in the Policy on Data and Devices for International Travel) can use a loaner laptop.
  • Traveling with a loaner laptop ensures that travelers have the applications and information they need, while minimizing cybersecurity risks.

Eligibility

Current SBU Employees (faculty and staff in regular employment status) traveling internationally to High Risk Countries (as defined in the Policy on Data and Devices for International Travel) for University-sponsored activities. SBU Employees on personal travel are not eligible to borrow laptops from this program

Rate (Cost)

There is no cost to borrow a laptop. However, travelers are responsible for any damage or loss to the laptop.

Devices (Laptops)

Dell Latitude 2 (14 inch) Laptop

Software on the Laptops: 

Laptops are loaded with the standard software University employees need for regular business operations. International travel loaner laptops are configured to balance security and convenience, but are not intended to replace a usual, daily-use laptop.  Additional software may be installed on the laptops as needed. Examples include software for specific research projects and VPN.  

Availability

Laptops may be borrowed for up to two weeks. Exceptions may be made on a case-by-case basis, subject to availability. It is advised to reserve equipment at least ten (10) business days before departure and to pick up the equipment a few days early in order to have time to become familiar with the device and load additional software, if needed.

Upon Return 

For security reasons, laptops will be wiped, re-formatted, and re-imaged immediately upon return. Travelers are responsible for transferring all data to their own computer or storage device before returning the laptop. Any data left on the laptop will be destroyed and will not be retrievable.  The University is not responsible for lost data.

Requesting 

To request a loaner laptop, contact the Office of Research Security at ovpr_researchsecurity_admin@stonybrook.edu