Campus Compliance & Export Control Laws and Regulations

Stony Brook University (SBU) Export Control Policy

The Export Control Policy states:

All members of the Campus Community MUST comply with U.S. export control laws when conducting any Activity:

on University controlled premises, or
on behalf of the University at any domestic location, or
on behalf of the University at any foreign location.

Definitions from the Policy

Campus Community includes but is not limited to all faculty (including voluntary, lecturers, and adjuncts); research personnel (including research staff, post-doctoral fellows, research associates); visiting scientists and scholars, graduate and undergraduate students involved in research activities; visiting scholars, consultants or other volunteers involved in research activities; non-research staff in departments, centers, institutes, colleges, administrative offices that are involved with transactions covered under this Policy.
University includes all schools, centers, institutes, and administrative offices within the State University of New York at Stony Brook, the Research Foundation for State University of New York as it relates to Stony Brook University, Stony Brook Medicine (including University Hospital), and the Long Island State Veterans Home.Select an Activity to learn more about how export controls may apply.

What are Export Controls?

Export controls are a body of federal laws and regulations that regulate:

Disclosure, shipment, use, transfer, or transmission of any item, commodity, material, technical information, technology, software, or encrypted software for the benefit of a foreign person or foreign entity anywhere (including the transfer of controlled information within the U.S. “deemed export”);
Transactions and the provision of services involving prohibited countries, persons or entities based on trade sanctions, embargoes and travel restrictions; and
Certain transactions with persons or entities designated on a federal restricted parties lists.

Quick Links to Learn More

Resource: How Activities and Export Controls Intersect

Requirement: Restricted Party Screening

Restricted Party Screening must be conducted in accordance with the Restricted Party Screening Categories and Campus Person Responsibility guidance regardless of Activity type.

A Restricted Party is any person or entity that is listed on a U.S. government denial list. Restricted Party Overview

Non-Compliance with Export Control Laws and Regulations

Penalties, fines, and sanctions (and in some cases jail time) can be imposed on the individual and/or the university for violation of the regulations. Voluntary disclosures, of real or suspected violations, can be made by SBU to the federal agencies and may result in reduced penalties and/or sanctions if it is found that a violation had occurred.

If you think you may have violated export control regulations or sanction laws, contact the Director of Research Security immediately.

Read about why voluntary disclosures are important, Department of Justice, National Security Division (NSD) Enforcement Policy for Business Organizations (March 2024).